Confirming orders, keeping contacts current, finding delivery tickets and preparing reports takes time and can delay decisions. These capabilities connect those steps with PO follow-up, inventory management and supplier performance. For each one we state its availability.
When a PO goes out without an explicit confirmation, a date difference can be discovered too late. This module sends the supplier the order released in the ERP and asks them to confirm receipt and delivery date. If the date differs from the one requested, Procurement can manage the deviation earlier. The confirmation feeds into the follow-up and the ranking. It requires the ERP to emit the order PDF when it is released.
The request for quotation goes out by email, comes back in ten formats and gets compared in a spreadsheet nobody opens again. We are designing this module with Procurement teams who live that problem: invitations to suppliers from the master with their ranking in view, replies in a comparable format and an award with traceability that goes straight into order follow-up. It is not available yet. If your quoting process has this bottleneck, we want to hear about it.
Changes of person, absences, "I no longer work here", new cell numbers in a signature: Activa detects them in supplier replies and proposes them as contact additions and removals. A person approves with one click. Current contacts are replicated to the sending platform. A contact is never deleted: it is deactivated with a reason and the history stays.
One delivery ticket per order line. The supplier uploads it in the portal or sends it by email or WhatsApp; Activa attaches it when the evidence is enough, reads it and pre-fills number, date, carrier and quantity per row. If there is a conflict, a person decides with the files in view. The warehouse finds it on the line, not in a mailbox.
If your operation records supplier replies in a procurement portal, Activa uploads the approved replies there in fixed runs on business days, preserving "Delivered" statuses. Your team checks the information in its portal and cuts down on manual data entry.
The day's status changes for every buyer. The cycle close report for the procurement lead, with the comparison against the previous cycle frozen at its cutoff and a traffic-light status per buyer. The monthly ranking update for every supplier. Everything comes from the same data and nobody builds it by hand.
Spanish, English and Brazilian Portuguese. A form per status with only the fields that status requires, a calendar in the supplier's language and date format, their ranking always in view and help in their language. For operations with suppliers in more than one country.
Tell us where the workload concentrates and what it costs your operation. Together we assess what to solve first.
Activa Proveedores